Job Details

: Administrative Assistant / Receptionist
: Microsoft
: East Peoria, IL

ARi is a leading provider of Integrated Engineering, Industrial Automation and Digital Transformation solutions.

We are a one-stop solution provider combining mechanical product design, electronics, embedded design, software development & testing and manufacturing engineering capabilities along with a portfolio of Industrial Automation and Robotics Products and solutions. As part of our recruitment team, you will support the growth of our company, while playing a key role within our organization. 

The Administrative Assistant / Receptionist will be responsible for:

  • Perform general administrative tasks (answer phones, take messages, receive package, receive guests, maintain and order office supplies, maintain database records, take meeting minutes
  • Communicate effectively with colleagues at all levels, always representing yourself and the company professionally and in all situations
  • Process travel requests for ARi employees, both international and domestic
  • Maintain procurement, shipping and travel information
  • Maintain office documentation
  • Assist with the preparation of monthly reports
  • Coordinate catering for various types of meetings
  • Assist with processes in Talent Acquisition
  • Keep all subscriptions up to date
  • Research job fairs (colleges, universities, and others)
  • Follow up on emails and calls
  • Follow up on employee referral process
  • Assist in other administrative duties as needed by the manager

The Administrative Assistant / Receptionist will be:

  • Working knowledge of office equipment
  • Proficiency in MS Office Suite
  • Ability to prioritize work.
  • Good written and verbal communication skills
  • Three years of related administrative work

The Administrative Assistant / Receptionist will have these preferred qualifications:

  • High school diploma or equivalent with 3+ years experience or an Associate's degree in business, administration, or related field with 1+ years experience
  • Strong typing skills a minimum of 45 words per minute
  • Strong multi-tasking and prioritization skills
  • Strong verbal and written communication skills
  • Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others